The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Office of the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the Office of the Registrar does not maintain the records, the Registrar shall advise the student of the correct official to whom the request shall be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.* One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University as an administrative, supervisory, academic, or support staff position (including law enforcement unit); a person or company with whom the University has contracted (such as an attorney, auditor, or agent); a person serving on the Board of Trustees; or a person assisting another school official in performing his or her tasks. A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education 400
Maryland Avenue, SE Washington, DC 20202-4605
*The student can complete a FERPA Authorization Release Form, granting specific individuals access to information related only to financial aid processes.
FERPA designates certain information related to students as “Directory Information” and gives the University the right to disclose such information to anyone inquiring without having to ask students for permission unless to students specifically request in writing that ALL such information not be made public without their written consent. The University shall release “Directory Information” unless students specifically request in writing that it be withheld.
Please consider very carefully the consequences of any decisions by you to withhold “Directory Information.” Should you decide NOT to release “Directory Information,” any future requests for such information from non-institutional persons or organizations will be refused. Some of the effects of your decision to withhold “Directory Information” will be friends or relatives trying to reach you and prospective employers inquiring about you, etc., requests for information will be refused.
The University will honor your request to withhold “Directory Information,” but cannot assume responsibility to contact you for permission to release requested information. Regardless of the effect upon you, the institution assumes no liability for honoring your instructions that information be withheld.
DIRECTORY INFORMATION – The following information is specified as “Directory Information”:
- College of Enrollment
- Address (local and home)
- Enrollment Status
- Degrees Earned
- Telephone Number (local and home)
- Dates of Enrollment
- Grade Level (Jr./Senior)
- Email Address
- Honors and Awards received
- Participation in officially recognized activities
- Expected Date of Graduation
To download the FERPA Authorization Release Form, click here.